SBYSC Board Job Descriptions

Position	Description	Specific Duties	General duties
All Board Members		monthly SBYSC meetings registration activities	monthly BAYSA meetings tournament activities
President	General manager of the club and coordinates activities between other board members and county, city, state and local organizations.	run board and general meetings obtain city park permits obtain county park permits liaison for for county and city annual report attend annual BAYSA presidents meeting in January	attend BAYSA meetings mediator in club/coaches/parents disputes
1st VP / Tournament		BAYSA red/blue liaison, attend mandatory red/blue meetings tournament coordinator	chairman of standing committees
2nd VP / D&P		attend weekly D&P meetings contact coaches with D&P violations attend mandatory BAYSA Spring and Fall meetings	assist coaches with filing protests
3rd VP / Scheduler	Handle scheduling activities within the club and between the club and BAYSA.	All club scheduling BAYSA scheduler liaison responsible for entering game fields attend mandatory BAYSA Spring and Fall meetings schedule all in-house games schedule practice times coordinate rain-outs and reschedules with BAYSA coordinate scrimmage games	Verify teams and fields are turned into BAYSA on-time
Secretary	Responsible for keeping minutes of club meetings and distributing them at the next club meeting and to BAYSA.	Attend board meetings and record minutes. Present minutes for past meeting(s) for approval provide copies of the minutes to board members as well as to BAYSA secretary Keep records of all minutes	help other board members with record keeping
Treasure	Responsible for management of all club funds.	Manage and balance club accounts pay all bills file income taxes record registration and refund moneys monthly status report create annual budget attend mandatory BAYSA Spring and Fall meetings	manage funds point contact with IRS
Fields Manager	Responsible for the maintenance and preparation of all practice and game fields year around.	coordinate mowing year round goal post inspections to BAYSA coordinate set-up / take-down nets for games coordinate field preparation for games closing fields for dangerous conditions periodic safety checks field captains coordinator	plan field improvements coordinate field lay-outs maintenance of equipment purchase equipment and supplies
Registrar	Responsible for the registration of all players and the assignment of players to teams.	register each player point contact for registration team formation committee chairman work with other clubs to find places for players maintain player records for previous two years attend mandatory BAYSA Spring and Fall meetings	insure registration dates and times are set in time for publication set registration fees contact players who are refunded lookup coaches/teams for players not contacted
Uniforms Manager	Responsible for ordering and distributing club uniforms to all teams.	purchase uniforms distribute uniforms
Scorekeeper	Responsible to collecting all game cards and forwarding the cards and the scores to BAYSA in a timely manner.	collect game cards for all teams keep a coach report card for blue team approvals/denials attend mandatory BAYSA Spring and Fall meetings Collect from BAYSA and distribute penalty point reports for teams going to eastern district	contact coaches who do not turn in game cards
Coach Coordinator *	Responsible for the education of coaches on how to run a team. interface with the club and BAYSA and necessary coaching skills to teach the players.	coaches orientation coordinate any local coaching clinics with BAYSA/STYSA	work with registrar to help find and select coaches
Referee Liaison *		coordinate any local referee clinics with BASRA attend BASRA meetings	coordinate club referees back-up BASRA contact for no game coverage
Publicity *		publicize club events publicize registration create and distribute school flyers	publicize activities (tournaments, etc.) educate teams on how to publicize game results
Club parent (pictures) *		coordinate pictures set schedule distributing pictures	liaison with selected photographer
Team Sponsorship *	The club is considering changing the role of this position to be club sponsors.	coordinate team sponsorships
Field Captains *		Teddy bears (U-6) 4v4 (U-7 and soon U-8) 8v8 (U-9 and U-10) 11v11 (U-11 to U-19)	coordinating equipment use coordinating maintenance activities
Other stuff / all board members	Not specifically assigned	coordinate opening ceremony opening ceremony game ball / etc. maintain web page generate practice schedule verifying coaches licenses verifying Kidsafe cards Kidsafe card distribution collecting uniform sizes print meeting postcards print meeting agenda print registration forms previous player mail-outs play-off advancement forms generate the board phone list generate the coaches phone list generate the practice times phone list generate the field maintenance schedule	local field marshals during season

* appointed non-board position

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Last updated: 24 May 2006